Website Creighton University
A new part-time role Part-Time, Benefit Eligible, Administrative Assistant – Arizona Health Education Alliance is available in Phoenix, AZ 85012. Highly motivated candidates are encouraged to apply. Please check full job details offered by Creighton University below.
Job: Part-Time, Benefit Eligible, Administrative Assistant – Arizona Health Education Alliance
Company: Creighton University
Location: Phoenix, AZ 85012
Join the Creighton Family
We are looking for an experienced Part-Time Administrative Assistant professional to join the new Creighton University Arizona Health Education Alliance in Phoenix. Bring your knowledge, skills, experience and passion to the Alliance’s mission of training new generations of physicians and other health-care professionals to serve in this fast-growing region.
What is Creighton Arizona Health Education Alliance? In 2018, Creighton University, Dignity Health St. Joseph’s Hospital and Medical Center, Valleywise Health, and District Medical Group, Inc., formed a strategic partnership, which led to the Alliance’s creation. It manages Residency and Fellowship programs previously managed by each partner. By doing so, the Alliance became one of the Arizona’s largest providers of Graduate Medical Education, with an exciting opportunity to play a major role in the area’s health-care landscape. Creighton University and its stellar Health Sciences programs serve as the academic partner.
Job Summary (Level I – III):
This part-time, benefit eligible, Administrative Assistant role will support the Creighton University Arizona Health Education Alliance office and team which are conveniently located in midtown Phoenix. Reporting to the Executive Director, this role performs complex, advanced, diversified and confidential administrative duties. Perform routine clerical and administrative functions such as answering phones, drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing exceptional customer service to the Alliance.
The position is benefit eligible with an average 20-hour work week.
Essential Functions & Responsibilities (Level I – III):
Support the Alliance Executive Director and designated institutional officials by coordinating and maintaining executive, faculty and staff calendars in addition to scheduling zoom meetings, meeting rooms and hotel office spaces.
Schedules meetings, prepare agendas, scribe and distribute materials for specific Alliance related meetings.
Answers main office phone line/welcomes all visitors and routes inquires appropriately.
Works with office staff to ensure supplies and office needs are met.
Responsible for catering requests for specific Alliance related meetings as needed by the Executive Director and DIO.
Responds to questions and concerns for staff office needs.
Qualifications (Level I-III):
High school diploma or equivalent required; Associate’s Degree preferred;
1 – 6 years’ administrative and/or office management experience;
Proficiency in Microsoft Office Suite to include Word, Excel, PowerPoint and Outlook. Expert level skills in Outlook calendar operations.
Zoom Meeting scheduling and administration experience strongly desired.
Knowledge, Skills, Abilities (Level I – III):
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures/processes;
Ability to communicate effectively (verbal and written);
Customer service focus including the ability to assess inquiries and provide appropriate information or resolution using judgment and available resources, and proven ability to maintain confidentiality;
Ability to coordinate and prioritize work with multiple and conflicting demands in a deadline-oriented environment;
Ability to be collaborative and work in a team environment;
Must be dependable/accountable
Seeing: 75 – 100%
Hearing: 50 – 74%
Standing/Climbing/Mobility: 0 – 24%
Lifting/Pulling/Pushing: 0 – 24 % (pound: 10 lbs.)
Fingering/Grasping/Feeling: 75 – 100%
Exposure to Blood Borne pathogens: No
Creighton University is committed to providing a safe and non-discriminatory educational and employment environment. The University admits qualified students, hires qualified employees and accepts patients for treatment without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity, gender expression, veteran status, or other status protected by law. Its education and employment policies, scholarship and loan programs, and other programs and activities, are administered without unlawful discrimination.
This description describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Regular, reliable attendance is an essential function and all employees are required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor. Employees may also be required to work in excess of normal working hours as workloads and seasonal activities necessitate. A complete description is available in the Human Resource office located at 3006 Webster Street Omaha, NE. Creighton University reserves the right to modify duties, responsibilities and activities at any time with or without notice.