Home » Office Assistant I- Extra Help City of Oxnard Oxnard, CA 93030

Office Assistant I- Extra Help City of Oxnard Oxnard, CA 93030

Website City of Oxnard

If you are looking for a part-time career then apply for the Office Assistant I- Extra Help. The new position is open in the Oxnard, CA 93030 at City of Oxnard local office. Check out the details below.

Brief Details

Job: Office Assistant I- Extra Help
Full-time, Part-time, Temporary
Company: City of Oxnard
Location: Oxnard, CA 93030

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Job Description

**This employment opportunity is open to the public**
Only the first 100 qualified applicants will be considered for this employment opportunity.

The City of Oxnard is seeking an Extra Help Office Assistant I/II with strong technical and customer service skills to fill temporary vacancies throughout the city.

SUMMARY: This classification is used throughout the city to fill seasonal and short-term business needs. Extra Help vacancies perform the same essential functions and qualifications as regular, full time positions and are paid at the same rate as the established classification.

WORK SCHEDULE: Work hours will vary depending on assignment but will not exceed 960 hours.. This position may be required to be available to work additional hours as needed to respond to workload needs. This position is eligible for overtime.

DISTINGUISHING CHARACTERISTICS:

The Office Assistant I is the entry-level class for this clerical series. Incumbents, in this classification, are expected to learn department and/or office procedures and policies and apply these appropriately to various office situations. This class is distinguished from the next higher level of Office Assistant II by the latter’s responsibility for more complex assignments and the ability to work independently with little or no direct supervision. This classification provides general clerical support to the assigned work unit or departmental program.

SUPERVISION RECEIVED/EXERCISED:

General supervision is provided by management personnel depending on departmental assignment. Supervision is exercised over temporary lower level employees.

Please Note: EXTRA HELP positions are not expected to last more than 960 hours. Under the terms of the city’s benefits plan and policies, Under the terms of the city’s benefits plan and policies you will not be eligible for benefits, other than those required by federal or state law, due to the short duration of your employment. You will be provided paid leave in accordance with city policy. Additionally, the city requires enrollment in retirement programs as the city does not participate in social security.

In this position, employment with the City of Oxnard is at will and those selected for temporary placement retain the option, as does the City of Oxnard, to end employment at any time, with or without notice and with or without cause.
Essential Functions
(include but are not limited to the following)

Receives and screens callers, evaluates and responds to inquiries regarding departmental services or official notices; refers callers to appropriate individuals and or offices; provides information to the public and employees; distributes and explains forms or written informational materials; takes messages, requests, and/or maintains appointment calendar, schedules meetings and activities for City staff and/or the public.

Assists in the preparation and distribution of agenda packets and agenda packet materials.

Receives and processes fees, fines or other money; prepares receipts and balances money received.

Performs general office support activities such as opening and distributing mail, processing outgoing mail and ordering office supplies.
Establishes and maintains general file and/or automated record-keeping systems; assigns alpha and/or numeric identification codes; sorts and files information; purges files; posts information to records and files to update information and documents activity transactions; conducts file search to locate misplaced documents, compiles data and/or research information.

Prepares a variety of documents such as reports, letters and contracts from handwritten, typed or voice-recorded copy; proofs and corrects copy for grammar, spelling, punctuation and conformance with established guidelines; collates and binds copies of documents produced; distributes documents.

Assists in processing time sheets, payroll/personnel transactions, claims and purchase orders/requisitions; maintains workload statistics, mileage records, supplies and fixed assets.

Takes and prepares informal meeting notes and minutes; assists in report and budget request preparation; establishes and documents clerical operational and work methods procedures.

Maintains office equipment and facilities; requests and follows up on building maintenance and custodial services; operates and performs routine preventative maintenance on office machines including data/word processors, copiers, field dispatch equipment, etc.

Coordinates with government-funded programs to locate free assistance.

Receives incoming telephone and voice radio calls, secures and records information and uses radio to dispatch necessary City services.

Demonstrates a full understanding of applicable policies, procedures and work methods associated with assigned duties.

Assists in making and confirming travel arrangements; requests travel advances; compiles expense reports.
Qualifications
The following are minimum qualifications necessary for entry into the classification)

Education and/or Experience:
The education, experience, knowledge, skills and abilities for an Office Assistant I include: the equivalent to a high school diploma.

Some positions may require bilingual abilities to speak, read and/or write Spanish and English or other combinations of bilingual skills.
Employment Information
**The selected candidate must pass a thorough background investigation.**
APPLICATION PROCESS:
Submit NEOGOV/Government Jobs on-line application.
Complete and submit responses to the supplemental questions, if required.
Upload resume, cover letter or other requested documents.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state “see my resume” or “see my personnel file” are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
City staff may be required to play an active role in the event of an emergency, which may include changes in responsibilities and working hours.
The list of qualified candidates that is established from this recruitment may be used to fill other full-time, part-time and temporary assignments as vacancies arise.
EMPLOYMENT INFORMATION: Pursuant to California Government Code Section 3100, all public Employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.

REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for the disabled. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended.

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

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