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Communications and Alumni Coordinator University of Texas at Austin Austin, TX 78712

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Brief Details

Job: Communications and Alumni Coordinator


Company: University of Texas at Austin
Location: Austin, TX 78712

Job Description

Job Posting Title:

Communications and Alumni Coordinator

Hiring Department:

Department of Civil, Architectural, and Environmental Engineering

Position Open To:

All Applicants

Weekly Scheduled Hours:


FLSA Status:


Earliest Start Date:

Jan 06, 2020

Position Duration:

Expected to Continue



Job Description:

Provides high level administrative support to Department Chair and Assistant Director as needed for departmental special projects involving alumni, students, faculty, corporate guests, donors and program activities.

Job Details:


Serve as a content creator and public affairs strategist, promoting research and accomplishments of the Department of Civil Architectural and Environmental Engineering.
Coordinates design, writing and editing department publications. Develop annual strategic marketing plan in relation to schedules, budget and departmental goals, in alignment with the University and Cockrell School and CAEE strategies.
Manage and promote the CAEE brand, the media relations program, reactively and proactively setting up press opportunities for the faculty, students and alumni. Coordinate filming opportunities for the CAEE Department to produce relevant, impactful video content. Maintain/coordinate all content and updates to the department website, plasma screen, and other media as needed.
Develop content for web, print, e-communications, etc. Provides communication support for the department through various social media channels such as Twitter, Instagram and all other related marketing outlets. Lead the social media program, growing followers and enhancing impressions. Leads new website development every 2-4 years.
Write, review and edit other departmental external and internal documents.
Develop, coordinate, and manage alumni engagement activities and outreach activities such as, External Advisory Committee and Academy of Distinguished Alumni and related alumni and departmental activities. Works with the CAEE and CSE development team to develop and implement strategic plans to increase funding for faculty support, departmental initiatives and student activities. Major Annual Events include: All Distinguished Academy and Development Activities; Industry Open House; Alumni Seminars; External Advisory Committee (EAC) and all associated alumni initiatives.
Works with the Assistant Academic Advisor, assisting with the coordination of current student events, student organizations and ongoing student support. Facilitate relationships with current student leaders to ensure continued alumni relationships.
Marginal/Incidental Functions

Travel required when necessary to carry out communications and alumni duties. Other related functions as assigned.

Required Qualifications

Bachelor’s degree.
Three years of experience in one or a combination of the following: program or event management, coordinating a student support program or project.
Demonstrated exemplary verbal and written communication skills.
Demonstrated exemplary interpersonal and customer service skills.
Comfortable with public speaking, including phone calls, delivering presentations and communicating with individuals.
Demonstrated experience managing multiple projects and working under deadlines.
Demonstrated experience analyzing data to drive decision-making and planning for activities.
Demonstrated experience working effectively in a team environment
Proficiency in Microsoft Excel, Word and PowerPoint.
Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Prior experience with UT program coordination and program administration.
Knowledgeable of university resources.
Familiarity with campus culture and student life.
Demonstrated ability to multi-task and handle concurrent projects with accuracy, diplomacy, and discretion.
Ability to take initiative and work independently yet can lead and follow as part of a team with an eager willingness to pitch in wherever needed.
Ability to problem solve and maintain composure when faced with a challenge.
Ability to work efficiently and effectively under pressure and with frequent interruptions.
Pleasant, confident, and professional demeanor with the ability to interact diplomatically with diverse constituencies.
Knowledgeable about the Department of Civil, Architectural, and Environmental Engineering and the Cockrell School of Engineering.
Salary Range

$49,000 + depending on qualifications

Working Conditions

May work around standard office conditions.
Repetitive use of a keyboard.
Lifting and moving as associated with set up and break down of events.
Duties require some evening and occasional weekend work to coordinate special events and programs as needed.
Required Materials
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.


The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.

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